SUMMARY OF POSITION
The Administrative Support Specialist reports cross functionally to several business leaders and
fulfills a combination of secretarial, administrative, data management and book keeping functions. The administrative specialist will function as liaison between corporate, regional and divisional operations as needed. This position requires a high degree of organization and planning, skills required to generate accurate and timely data reports and superior customer service skills. The Administrative Specialist will engage in general filing, duty coordination, material and proposal packaging, customer service, accounts receivable, accounts payable and collections. Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.
RESPONSIBILITIES:
1. Entry of customer information for new and renewing customers from the service agreements
2. Position provides support to the Division including- payroll processing paperwork completion, maintaining employee files, ordering supplies ,customer service, accounts receivable, accounts payable and collections.
3. Manages Outlook calendars; setting up meetings, resolving schedule conflicts and prioritizes meetings.
4. Schedules and organizes simple to complex activities such as meetings, travel, expense reports, and department activities for members of management team.
5. Files documents, generates reports, drafts communications and responds to routine questions.
6. Uses variety of software to produce predefined or routine queries, reports, announcements, correspondences, memos, business plans, layouts and graphic designs as requested.
7. Tracks financial/quantitative data, researches and reports variances.
8. Assists with the planning, coordination and communication of employee activities.
9. Works independently and within a team on recurring and non-recurring assignments that may require demonstrated poise, tact, diplomacy and confidentiality.
Special Considerations/Physical Work Requirements: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
* Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, driving, etc.)- most of the work day;
* Required to exert physical effort in tasks that involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight handling objects less than 25 pounds- rarely;
Waste Pro supports a diverse workforce and is an Equal Opportunity Employer. Waste Pro does not discriminate against individuals based on race, creed, color, gender, religion, national origin, age, disability, veteran status, pregnancy, marital status, citizenship status, sexual orientation, gender identity, genetic information, or any other classification protected by applicable laws.